Never let a contract expire unmanaged
Missed contract expirations lead to emergency procurements at unfavorable terms, service gaps, and compliance violations.
Contract Expiration Alert
8 contracts expiring within 90 days
Built for procurement teams who demand complete contract visibility
Missed contract expirations lead to emergency procurements at unfavorable terms, service gaps, and compliance violations.
Chief Procurement Officers
Portfolio-wide oversight
Contract Managers
Deep, consistent analysis
Category Managers
Deep, consistent analysis
Sourcing Analysts
Data-driven insights
From alert to action in minutes
The objective of this agent is to Ensure timely contract renewals and sourcing actions.
The Trigger
You define when the agent should activate. When conditions are met, it starts working automatically.
- 90 days before expiration — initial alert to contract owner for strategic planning
- 60 days before expiration — escalation if no action has been taken
- 30 days before expiration — critical alert to contract owner and their manager
360° View
The agent opens a tailored dashboard consolidating data from all your systems.
- Expiration timeline — contracts plotted on a timeline by end date with value bubbles
- Urgency tiers — contracts grouped by days to expiration (critical, warning, planning)
- Value at risk — total contract value expiring per month
Automated Analysis
The agent follows a structured analysis flow, combining checks with exploratory reasoning.
- Identify expiring contracts — Scan all active contracts with end dates within the configured window.
- Check owner assignments — Verify each contract has a responsible owner and alert them.
- Review auto-renewal terms — Flag contracts that will auto-renew unless actively opted out.
Actionable Output
After analysis, the agent creates a human-friendly report with everything your team needs.
- Executive summary — Contracts expiring this quarter, total value, actions needed
- Critical expirations — Contracts requiring immediate attention with supplier context
- Renewal recommendations — Renew, renegotiate, or rebid for each contract with rationale
Delivery
Reports are sent automatically via email or accessed directly in Veezoo.
Key benefits for procurement teams
Concrete, measurable value for your team from day one
Zero surprise expirations
Every expiring contract is flagged with enough lead time for strategic action.
Better terms
Proactive renewal gives you leverage to negotiate improvements instead of scrambling to extend.
Auto-renewal governance
Never accidentally auto-renew a contract with unfavorable or outdated terms.
Up and runningin production in weeks
To deploy this Agent, you connect Veezoo to your existing Data Warehouse, typically containing data from:
Ready to explore Contract Expiration & Renewal Alerter?
Fully customizable to your workflows, data sources, and business requirements.
Typical initial implementation in weeks, not months.