Trial Enrollment Tracker

Keep clinical trials on schedule

Clinical trial delays cost sponsors an estimated $600K-$8M per day in lost revenue, and enrollment shortfalls are the leading cause.

Site enrollment falls below 80% of target pace for two consecutive weeks
Screen failure rate exceeds 40% at any active site
Enrollment vs. target by site, region, and study overall
Screening funnel: subjects screened, screen failures, randomized
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Enrollment Alert

Phase III BEACON Trial • Behind target

-18%
Enrolled
847target 1,034
Screen Rate
12/week
Screen Fail
34%
Sites Active
42/48
Underperforming Sites
Site 024 - Cleveland2 enrolled (tgt 18)
Site 031 - Phoenix4 enrolled (tgt 15)
Site 018 - Miami6 enrolled (tgt 20)
Action Items
Site remediationProtocol amendmentRecruitment boost

Built for research teams
who demand accuracy

Clinical trial delays cost sponsors an estimated $600K-$8M per day in lost revenue, and enrollment shortfalls are the leading cause.

Clinical Operations Directors overseeing multi

site trials

Clinical Trial Managers responsible for site performance

Patient care coordination

Study Start

Up Leads tracking site activation and ramp-up

Medical Affairs teams monitoring investigator engagement

From alert to action in minutes

The objective of this agent is to reduce enrollment timeline delays.

Step 1

The Trigger

You define when the agent should activate. When conditions are met, it starts working automatically.

  • Site enrollment falls below 80% of target pace for two consecutive weeks
  • Screen failure rate exceeds 40% at any active site
  • Enrollment velocity drops below the minimum required to meet randomization milestones
Step 2

360° View

The agent opens a tailored dashboard consolidating data from all your systems.

  • Enrollment vs. target by site, region, and study overall
  • Screening funnel: subjects screened, screen failures, randomized
  • Screen failure reasons categorized by I/E criteria, consent withdrawal, and other causes
Step 3

Automated Analysis

The agent follows a structured analysis flow, combining checks with exploratory reasoning.

  • Rank sites by enrollment gap - identifies which sites have the largest shortfall vs. target, prioritized by impact on overall timeline
  • Analyze screen failure patterns - examines failure reasons by site to identify whether issues are I/E criteria-related, consent-related, or operational
  • Compare site characteristics - looks for patterns among struggling sites (investigator experience, site type, patient population)
Step 4

Actionable Output

After analysis, the agent creates a human-friendly report with everything your team needs.

  • Executive summary: enrollment status vs. milestone, sites requiring action
  • Priority site list: ranked by enrollment gap and urgency, with specific barriers identified
  • Screen failure analysis: top reasons across the study with site-level breakdown
Step 5

Delivery

Reports are sent automatically via email or accessed directly in Veezoo.

Key benefits for research teams

Concrete, measurable value for your team from day one

Fast Action

Faster issue detection

Before: monthly enrollment reports surface problems weeks late. Now: alerts trigger within days of sites falling behind, enabling intervention before delays compound.

Lower Risk

Reduced timeline risk

Early identification of struggling sites and enrollment barriers can help recover 2-4 weeks on a typical Phase II/III trial, based on example scenarios.

Deep Analysis

Consistent site monitoring

Every site is evaluated against the same criteria, eliminating reliance on individual monitor judgment for escalation decisions.

Up and runningin production in weeks

To deploy this Agent, you connect Veezoo to your existing Data Warehouse, typically containing data from:

Clinical Trial Management System (CTMS): site status, enrollment counts, screening data
Electronic Data Capture (EDC): subject-level screening and randomization records, I/E criteria outcomes
Site feasibility data: investigator experience, patient pool estimates, competitive trials
Protocol documents: current I/E criteria, amendment history (can be referenced manually or integrated)
Site
Patient
Screening
Dropout
Trial
Enrollment

Ready to explore Trial Enrollment Tracker?

Fully customizable to your workflows, data sources, and business requirements.

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Typical initial implementation in weeks, not months.